Event Management and Catering Services
Contracting authority: Ministry of Foreign Affairs of Denmark · Denmark
- Contract term
- Feb 1, 2025 – Apr 30, 2027
- Contract end
- Apr 30, 2027 (~6 months left)
- Procedure
- Contract award notice (CAN)
- Contract value
- DKK 7.5M
- Lots
- 1
- Bids received
- 5
- Service type
- Vehicle hire with driver
- Country
- Denmark
- Published
- Oct 24, 2024
What does this mean?
- What stage is this tender at?
- Award: the contract has been awarded and is running.
- What does “Contract award notice (CAN)” mean?
- A contract award notice (CAN) reports the award or conclusion of a procedure.
- When does the contract expire?
- According to the notice the contract ends on Apr 30, 2027 (~6 months left). After that the service is due to be tendered again.
5 bids received.
Service
The purpose of the assignment is the selection of the event management company that can deliver high-quality services to ensure a successful launching of the EUACI`s events. EUACI requires the full cycle of event management services, particularly in Kyiv but also around the country. In Phase II (2020-2024), EUACI held around 110-140 events, where around 60% took place in Kyiv, and around 40% took place in the remaining parts of Ukraine. EUACI estimates a similar number and distribution of events during the Contract period. EUACI requires an experienced event management and catering agency in order to provide organization of events including logistical support, booking of conference halls, interpretation services and coffee breaks etc. during events in Kyiv and for the entire country. In the Contract Period, thus in total up to 48 months, the estimated value of the framework agreement is DKK 7,500,000 (EUR 1.000.000) net of VAT, without the option for additional services, which equals an additional DKK 1.500.000, thus the framework agreement has a maximum value of DKK 9,000,000. EUACI does not guarantee that the actual and accumulated expenditure will reach the estimated value. The service fee to the Supplier is included in the estimated value of the framework agreement.
Lots (1)
All lots with a service description from the notice.
- Event Management and Catering Services Feb 1, 2025 – Apr 30, 2027 DKK 7.5M Renewal: 1
Show service descriptionHide service description
The purpose of the assignment is the selection of the event management company that can deliver high-quality services to ensure a successful launching of the EUACI`s events. EUACI requires the full cycle of event management services, particularly in Kyiv but also around the country. In Phase II (2020-2024), EUACI held around 110-140 events, where around 60% took place in Kyiv, and around 40% took place in the remaining parts of Ukraine. EUACI estimates a similar number and distribution of events during the Contract period. EUACI requires an experienced event management and catering agency in order to provide organization of events including logistical support, booking of conference halls, interpretation services and coffee breaks etc. during events in Kyiv and for the entire country. In the Contract Period, thus in total up to 48 months, the estimated value of the framework agreement is DKK 7,500,000 (EUR 1.000.000) net of VAT, without the option for additional services, which equals an additional DKK 1.500.000, thus the framework agreement has a maximum value of DKK 9,000,000. EUACI does not guarantee that the actual and accumulated expenditure will reach the estimated value. The service fee to the Supplier is included in the estimated value of the framework agreement.
Procedure history
Official source: original notice ↗ · tender documents in the portal ↗ (the authority's link — may expire after the deadline) · Data from official tender notices (TED, German national portal). No guarantee of completeness; the official notice is binding.